Documents for notarial procedures and services
All documents needed for notarial procedures and services are presented to the public notary in original.
Documents required for property transfer
1. OWNERSHIP DOCUMENTS (Sale Purchase Agreement, Donation/Maintenance/Exchange/Payment Agreement, Certificate of Inheritance, Court Sentence, etc.)
2. END of tabulation, land book extract for information, even old ones
3. FISCAL CERTIFICATE – issued by the City Hall – Taxes and Taxes Directorate from the location of the property – valid for 30 days from the date of issue;
4. ENERGY PERFORMANCE CERTIFICATE drawn up by an energy auditor
5. CERTIFICATE FROM THE OWNERS’ ASSOCIATION (issued in original under the signature of the president and administrator of the owners’ association, specifying their first and last name, and with the stamp of the owners’ association);
6. LAST BILLS + receipts of other utilities, which are not paid through the owners’ association
7. IDENTITY AND CIVIL STATUS DOCUMENTS – for natural persons – CI/BI and marriage (as applicable); – for legal entities – The updated constitutive act, the ascertaining certificate regarding the current situation of the company (not older than 30 days), Registration certificate and the decision of the AGM and the administrator or the person legally appointed to represent the legal entity.
8. BANK DOCUMENTS for payment/collection of the price in accordance with Law 70/2015
1. PROPERTY DEEDS (Sale Purchase Contract, Donation/Maintenance/Exchange/Payment Contract, Certificate of Inheritance, Court Sentence, etc.)
2. CADASTRAL DOCUMENTATION (end of tabulation, extract from the land register for information);
3. FISCAL CERTIFICATE – issued by the City Hall – Department of Taxes and Taxes;
4. ENERGY CERTIFICATE;
5. THE LAST ELECTRICITY INVOICE, ACCOMPANIED BY A RECEIPT or ENEL CERTIFICATE;
6. IDENTITY AND CIVIL STATUS DOCUMENTS – for natural persons – CI/BI, birth and marriage certificate; – for legal entities – the updated constitutive act, the ascertaining certificate regarding the current situation of the company (not older than 30 days), the registration certificate and the AGM decision.
7. BANK DOCUMENTS for the payment/collection of the price in accordance with Law 70/2015
1. PROPERTY DOCUMENTS (Sale purchase contract, Donation contract, Certificate of Inheritance, etc.)
2. CADASTRAL DOCUMENTATION (end of tabulation, extract from the land register for information);
3. FISCAL CERTIFICATE – issued by the City Hall – Department of Taxes and Taxes;
4. IDENTITY AND CIVIL STATUS DOCUMENTS – for natural persons – CI/BI, birth and marriage certificate; – for legal entities – the updated constitutive act, the ascertaining certificate regarding the current situation of the company (not older than 30 days), the registration certificate and the AGM decision.
1. PROPERTY DOCUMENTS (Sale purchase contract, Donation contract, Certificate of Inheritance, etc.)
2. CADASTRAL DOCUMENTATION (end of tabulation, extract from the land register for information);
3. FISCAL CERTIFICATE – issued by the City Hall – Taxes and Taxes Directorate
4. IDENTITY AND CIVIL STATUS DOCUMENTS – for natural persons – CI/BI, birth and marriage certificate; – for legal entities – the updated constitutive act, the ascertaining certificate regarding the current situation of the company (not older than 30 days), the registration certificate and the AGM decision.
5. PROOF OF FULFILLMENT OF THE PROCEDURE PROVIDED FOR BY LAW 17/2014:
- The certificate from which it follows that no pre-emptor has expressed his intention to buy
- The address from which it follows that there are no archaeological sites on the above-mentioned land, no areas with identified archaeological heritage or areas with archaeological potential highlighted by chance have been established
- The certificate showing that the land has not been and is not the subject of any lease contract
- The opinion issued by the Ministry of National Defense – Defense Staff, Military Unit 02700 Bucharest, if applicable
- The sales offer conforms to the original
1. PROPERTY DOCUMENTS (Sale purchase contract, Donation contract, Certificate of Inheritance, etc.)
2. CADASTRAL DOCUMENTATION (end of tabulation, extract from the land register for information);
3. FISCAL CERTIFICATE – issued by the City Hall – Department of Taxes and Taxes;
4. CERTIFICATE FROM THE OWNERS’ ASSOCIATION (issued in original under the signature of the president and administrator of the owners’ association, specifying their first and last name, and with the stamp of the owners’ association);
5. THE LAST ELECTRICITY INVOICE, ACCOMPANIED BY A RECEIPT or ENEL CERTIFICATE;
6. IDENTITY AND CIVIL STATUS DOCUMENTS – for natural persons – CI/BI, birth and marriage certificate; – for legal entities – the updated constitutive act, the ascertaining certificate regarding the current situation of the company, the Registration Certificate and the AGM decision. The Donation Contract being one Intuituu Personae (that is, in consideration of the person), supporting documents, if applicable, of the link between the Donor and the Donee.
1. PROPERTY DOCUMENTS (Sale purchase contract, Donation contract, Certificate of Inheritance, etc.)
2. CADASTRAL DOCUMENTATION (end of tabulation, extract from the land register for information);
3. FISCAL CERTIFICATE – issued by the City Hall – Department of Taxes and Taxes;
4. THE LAST ELECTRICITY INVOICE, ACCOMPANIED BY A RECEIPT or ENEL CERTIFICATE;
5. CERTIFICATES ISSUED BY HOUSEHOLD SERVICE PROVIDERS (water, sewage, heat, garbage, gas – eg: Certificate issued by RETIM; CALOR/COLTERM/ AQUATIM);
6. IDENTITY AND CIVIL STATUS DOCUMENTS – for natural persons – CI/BI, birth and marriage certificate; – for legal entities – the updated constitutive act, the ascertaining certificate regarding the current situation of the company, the Registration Certificate and the AGM decision.
Documents required for succession
1. Death certificate
2. Identity and civil status documents of the heirs (identity cards, birth certificate, marriage certificate), as well as civil status documents of the deceased successors,
3. Property documents (sale purchase contract, donation contract, heir certificate, real estate loan or contracts for permanent residences, bank account statements, identity documents for cars or vehicles, shareholder certificates, etc.) for the goods for which succession is debated
4. Cadastral documentation (end of tabulation, extract from the land register for information);
5. Address issued by the banking institution in favor of which mortgages and prohibitions have been established, showing either the value of the remaining credit contracted by the deceased, or the express agreement given in the procedure for canceling the related mortgages and prohibitions;
6. Fiscal attestation certificate regarding the payment of fees and taxes to the state in the name of the deceased;
7. 2 witnesses who knew the deceased, heard under the terms of the Civil Procedure Code
Documents required for divorce
1. Identity documents of spouses
2. Birth certificates of spouses (original or certified copy)
3. Marriage certificate in original
4. Documents showing the last joint residence of the spouses, if applicable
5. Spouses must agree on:
- Divorce by notarial procedure
- The name borne after the dissolution of the marriage
6. For the moment of filing the divorce application, the spouses can be represented by a proxy with authentic power of attorney and predetermined content, a situation that is no longer possible for the term granted, when the divorce certificate is issued, the personal presence of the spouses being mandatory.
7. The non-appearance of the spouses by the given deadline causes the application to be rejected.
1. Identity documents of the spouses
2. Birth certificates of spouses (original or certified copy)
3. Marriage certificate in original
4. Documents showing the last joint residence of the spouses, if applicable
5. Birth certificates of minor children (original or certified copy)
6. Spouses must agree on:
- Divorce by notarial procedure
- The name borne after the dissolution of the marriage
- Exercise of joint parental authority by both parents
- Establishing the residence of minor children after divorce
- How to maintain personal ties between children and the separated parent
- Establishing the contribution of parents to the expenses of raising, educating, teaching, professional training of children
7. For the moment of filing the divorce application, the spouses can be represented by a proxy with an authentic power of attorney and predetermined content, a situation that is no longer possible for the term granted, when the divorce certificate is issued, the personal presence of the spouses being mandatory
8. For the protection of the child, the guardianship authority at the minor’s domicile will have to carry out an investigation, which will materialize through a psycho-social investigation report from which it must be concluded that the joint exercise of parental authority and the establishment of the minor’s residence represent the best interest of this one. This will be requested to the competent authority by the public notary.
9. When the minor is 10 years old, he will be heard by the public notary, who will note what he declared through a report. The hearing of the minor is done in the presence of both parents.
10. The non-appearance of the spouses by the given deadline causes the application to be rejected.
Documents required for power of attorney
1. Principal’s identity documents – in original and proxy
2. Copy Tax registration certificate
3. RECOM verification
4. When signing, the client comes with the stamp and all the documents are presented in original (minus the authorized CI).
1. Identity documents of the principal/s
2. Proof of ownership (contract of sale/exchange/donation/certificate of inheritance) and registration certificate (if any)
3. Copy of the identity card of the authorized person/persons
4. Data of the property to be purchased, if the power of attorney is given for the purchase of a specific asset
5. The data of the person who is to receive the good by donation, when the power of attorney is given in order to donate a property
1. Identity documents of the principal/s
2. Vehicle registration certificate
3. Deed of ownership (invoice, contract, certificate of inheritance)
4. Copy of the identity card of the authorized person/persons
1. Identity documents of the principal/s
2. Copy of the identity card of the authorized person/persons
3. The death certificate of the deceased
4. Documents of civil status to prove the vocation to the inheritance
5. The will, if the call to inheritance is based on it
1. Identity documents of the principal/s
2. Copy of the identity card of the authorized person/persons
1. Identity documents of the principal/s
2. Copy of the identity card of the authorized person/ authorized persons
3. Certificate of registration with the Trade Register
4. Articles of incorporation of the company, individual enterprise, as the case may be (optional, at the request of the notary)
5. The acts by which the natural person is authorized
6. The documents resulting from the power of attorney of the person appearing before the notary
7. Certificate of ascertainment from the Trade Register – will be obtained through the notary office
8. Proof of the reservation of the company’s name, issued by the Trade Registry, if any – in the case of powers of attorney issued for the establishment of the legal entity.
1. Identity documents of the principal/s
2. Copy of the identity card of the authorized person/persons
3. Data regarding the case brought to trial (file no., court, object, term).
Documents required for declarations
1. Identity document of the associate/administrator – in original
2. Proof of the reservation of the company name, if the company is in the process of being established
3. The company’s registration certificate in original, if it is an already established company and Certificate of verification from the Trade Register
1. Declarant’s identity documents (parent, legal representative) – in original
2. Minor birth certificate, passport or CI – in original
3. Marriage certificate, parents’ divorce certificate/decision – in original
4. Accompanying identity document – copy
5. It is necessary to know the destination and route of travel as well as where the minor will live abroad
1. Declarant’s identity documents – in original
2. The act on the basis of which the amount was owed – in the original
3. Proof of payment: e.g. postal order, account statement, payment order
1. Declarant’s identity documents – in original
2. Death certificate of the author of the inheritance – original or copy
3. Civil status documents proving the relationship with the deceased (birth/death/marriage certificate) – in original
4. Will (if the vocation to the inheritance is testamentary) – in the original
1. Identity document – in original
2. The act to be revoked – in the original
1. Declaring identity document – in original
2. Property documents and real estate registration certificate – in original
3. Tax certificate and/or extract from the land register for information, if applicable
1. Declaring identity document – in original
2. If it is guaranteed by an asset: the property deed, the registration statement, tax certificate, extract from the land register – in original
1. Declaring identity document – in original
2. Property documents/documents proving the right to use the property – in original
3. The conclusion of the real estate registration and an informative extract from the land register as recently as possible, if applicable
4. Tax certificate, if applicable
1. Declarant’s identity documents – in original
2. Deeds of ownership of the property owned by the declarant, in original and copies of the deed of ownership of the property for which the declaration is made
3. Marriage certificate, if applicable
1. Declarant’s identity documents – in original
2. Declaration model requested by the bank with which the contract is to be concluded, if the bank requests the preparation of the document in this way
1. Declarant’s identity documents – in original
2. Property documents
3. End of tabulation
4. The mortgage contract
5 .The authorization of the person authorized to sign the act as a representative of the credit institution
6. Copy of the identity document of the representative of the credit institution
7. The document issued by the lending unit from which the full payment of the mortgage loan results
8. Extract from the land register for information
1. Declarant’s identity documents – in origina
2. The act by which the usufruct right was constituted/reserved – in the original
3. The conclusion of the registration of the usufruct in the land register
4. Fiscal attestation certificate
5. Extract from the land register for information
1. The identity document of the declarant – in original
2. Marriage certificate – in original
3. Birth certificate – in original
1. The identity documents of the declarants – in original
2. Civil status documents of the person for whom the declaration is made
3. Documents to prove what was declared
1. The identity document of the declarant – in original
2. The property deed
3. Borrowing contract/lease contract or other document based on which the registered office was established at a specific address
4. Company documents – registration certificate (CUI) and ascertaining certificate (if any) or proof of company name reservation (for companies not yet incorporated)
Documents required for legalization of copies
1. The ORIGINAL presentation of the documents from which the legalized copy is requested is mandatory.
2. It is not mandatory that the party requesting the copy be the owner of the document.
3. It is possible to legalize the copy of a document that presents certain particularities:
- plasticizer
- with corrections, changes, erasures, additions signed and stamped by the issuing authority or signed by the parties who drew up the respective notes (for documents under private signature).
Acte necesare legalizări traduceri
To carry out the legalized translation, the legally certified translator, who prepared the translation, will sign its certification form, and the notary will legalize the translator’s signature.
The legalization of the translator’s signature can also be done on the specimen signature submitted to the notary public’s office.
If the document is translated from Romanian into a foreign language or from a foreign language into another foreign language, both the certification of the translation and the legalization of the translator’s signature by the notary public will also be done in the foreign language in which the translation is made.
For the legalization of the translator’s signature, the following will be presented:
- the act to be translated, the document to be translated is presented to the notary public in one of the following forms:
a) in the original. The original can be a document under a private signature that has been given, as the case may be, a certain date, legalization of signature or certification or it can be an authentic document;
b) in a copy legalized or certified by the competent authority that holds the original document in the archive. - the translation performed by an authorized translator who will also sign the certification form
Documents necessary for giving a certain date
By giving a certain date to the written document under private signature by the notary public, the date mentioned in this document becomes enforceable by persons other than those who signed it.
Required documents:
- the document to be certified (original and unsigned);
- the identity document of the applicant (BI, CI, etc.)
Documents required for certification of facts
According to art. 150 of Law 36/1995 republished, the public notary can certify facts that he personally ascertains:
- That a person is alive
- That a person is in a certain place
- That the person in the photograph is the same as the person requesting certification
- That a person as a result of a summons or notice appeared or not on a certain day at a certain time in a place and his statement
- Results of raffles, draws, advertising lottery contests
- Certification of websites, computer propaganda or other products
- Other facts that are not in the exclusive competence of other bodies.